Kegiatan MICE seperti meeting atau webinar sudah biasa dilakukan di masa pandemi. Lalu bagaimana dengan kegiatan outbond atau team building, apakah memungkinkan diadakan secara virtual?
Jawabannya tentu saja, bisa. Namun, kreativitas, perangkat lunak, dan kemampuan organizer mengemas kegiatan team building secara virtual sangat menentukan hasil. Menyoal permintaan pasar terhadap kegiatan team building di tengah pandemi, ternyata masih cukup baik.
Hal ini seperti dialami Director Red Avenue Indonesia, Sofyan. Dalam perbincangan podcast yang tayang di kanal YouTube MICE Indonesia, Sofyan mengatakan, di masa pandemi ini, di mana banyak perkantoran memberlakukan Work From Home (WFH), berimbas pada komunikasi dan kolaborasi antar departemen menjadi berjarak. Di sinilah kegiatan team building tetap diperlukan.
Toh sekarang orang sudah terbiasa dengan berbagai platform video telekonferensi dan aplikasi penunjang lain. Sehingga teknologi mestinya bukan lagi kendala.
Lalu peralatan dan fasilitas apa saja mesti dipersiapkan untuk mengadakan virtual team building ?
1. Aplikasi pendukung
Selain memanfaatkan platform video telekonferensi, untuk membuat tampilan secara visual lebih elegan, gunakan aplikasi pendukung seperti misalnya OBS dan Vmix.
2. Studio live streaming
Sebaiknya sediakan studio yang kedap suara dan sudah dilengkapi perlengkapan seperti kamera, layar display, komputer atau laptop, serta mixer untuk mengatur audio visual pengisi acara. Sediakan pula alat-alat peraga supaya kegiatan team building virtual terkesan lebih natural dan hidup.
3. Mikrofon dan headset atau earphone
Mikrofon tentu saja berfungsi agar suara master game atau fasilitator terdengar jernih dan jelas oleh peserta.
Sementara bagi peserta, sarankan untuk menggunakan earphone atau headset. Gunanya supaya peserta bisa mendengar dengan jelas, apalagi jika kegiatan virtual team building Anda menyajikan video, efek-efek suara, dan lainnya yang membutuhkan earphone supaya lebih terdengar jelas.
4. Jaringan internet yang stabil
Nah, ini yang utama dalam seluruh kegiatan berbasis online. Jaringan internet yang stabil juga memungkinkan kegiatan berjalan mulus. Tentu tidak menyenangkan, saat kegiatan team building virtual sedang klimaks, namun internet Anda sebagai penyelenggara mengalami gangguan. Maka upayakan menyediakan lebih dari satu provider untuk menghindari gangguan.
Peralatan-peralatan di atas memang penting untuk menghasilkan kegiatan team building virtual yang menarik, tapi jangan lupa, konsep kegiatan juga tak kalah pentingnya. Konsep yang menarik dan tidak membosankan, plus peralatan yang mumpuni tentu menjadi kombinasi sempurna untuk kegiatan virtual Anda.
English
Virtual Team Buildings Need More Than Just A Video Teleconferencing App
It is already common to have virtual MICE events like meetings and webinars during the pandemic. What about outbond or team building activities? Can we adapt them into the online setting?
The answer is yes, absolutely! However, creativity, software, and the competence of the organizer in presenting the virtual team building really determine the result. On top of that, there is quite a high market demand for team building events during the pandemic.
This is what Director Red Avenue Indonesia, Sofyan, goes through. In a podcast aired on MICE Indonesia’s YouTube channel, Sofyan said that during this pandemic there are various companies that enforce remote working policies. which result in distant communication and collaboration across departments. This is where team building is necessary.
Everyone has grown accustomed to using a number of video teleconferencing platforms and other supporting apps, so technology is not an obstacle, right?
Then what tools and facilities are required when you want to organize a virtual team building?
1. Supporting AppsIn addition to utilizing a video teleconferencing platform, supporting applications like OBS and Vmix can enhance the visual of your event.
2. Studio live streaming
Prepare a soundproof studio equipped with cameras, a display screen, a computer or laptop, and a mixer to customize the audio and visual of the MC and the speakers. Make sure to also have some realias to create a natural and lively mood in the virtual team building.
3. Microphone and headset or headphones
A microphone is obviously a necessity for the master game or the facilitator so their voice is crystal clear. Meanwhile the participants are highly advised to wear an earphone or a headset so they can hear clearly especially in virtual team buildings where organizers would normally play videos and sound effects.
4. Stable internet connectionThis is the most vital component of all online events. Stable internet connection enables the success of online events. Having internet lags while hosting a virtual event, especially when it’s at its climax, will definitely ruin the fun, right? Therefore, always have a backup provider as a precaution.
The tools mentioned are indeed necessary in crafting an interesting virtual team building, but let’s not overlook the significance of the concept. An interesting concept topped with advanced technology goes a long way towards ensuring the success of your online event.
